Annual work time calculation software

No more unreadable excel file...Increase efficiency !

Define the annualization provisional schedule
Entry of hours by the employee or by the manager
The annualization software offers an end-of-year summary
Reconciliation of planned hours and actual hours worked
Compensatory rest or overtime pay
Annualization software shared for activity or project monitoring

Free trial
  • Do you have annualized contracts ?

  • Do your employees have to recover hours ?

  • Are you required to transfer information to the Payroll Manager, for overtime compensation or leave monitoring ?

  • Do you establish a provisional schedule for the annualization of working time ?

  • You will save time and efficiency thanks to our online annualization calculation software !

Annualization of working time : what is it?

The annualization of working time is a working time arrangement over an overall period of 12 months, during which the employee will have weeks of high activity or low activity that compensate each other.
The objective is to organize the employee's schedule according to more or less active periods of activity.

This system is governed by the law, and according to the collective agreement concluded, restrictions must be observed in terms of maximum working hours, or the definition of weekly hours thresholds for the initiation or not of overtime.

Annualization provisional planning

Ensuring the organization of work while respecting the quota of hours worked is proving to be a difficult challenge.
To make your task easier, the annual working time tool developed by JOUROFF allows you to define a provisional schedule allowing the breakdown of working hours week by week, over the entire annualization period.
This provisional annualization schedule serves as a benchmark to control the deviations in the expected hourly volume and the actual hours worked by the employee.
You can also integrate the planning of leaves and absences in order to control the complete activity of the employee.

Annual working time simulator

The goal of our annualization schedule is to replace the annualization of hours excel table.
This schedule easily adapts to the current year, depending on your reference period (12 consecutive months).
This acts as a working time annualization simulator, in the sense that it provides a general view of the hours planned on the basis of the year.
Indeed, some companies that we support use it in annualization simulator mode, thanks to the functionality of entering forecast hours over the full year.
At the level of the annual schedule or simulator, the line concerned is called planned hours...
On the other hand, the hours worked line shows the hours actually worked by the employee.
Note also the line that corresponds to paid leave, to be placed outside the annualization quota.
But also the line entitled other absences for monitoring sick leave type absences, or absences to be considered as actual working time.
More than a simulator of annualized working time, this provisional schedule makes it possible to effectively manage annualized employment contracts.
In forecast mode, this schedule also makes it possible to simulate examples of annualized calculation of working time.

Hours worked tracking

The annualization of working time involves the establishment of a system for accounting for working hours.
As an HR tool for tracking hours and annualization, JOUROFF offers several dashboards that allow monitoring of hours worked by employees.
Our annualization HR tool gives you an overview of the modulation can see at a glance the working time month by month, as well as the hourly volume worked per week.

This general vision allows you to easily control the modulation of working time so as to control the quota of leave, but also the periods which require compensatory rest for the employee.

Key indicators working time modulation

Who says annualization says modulation of working time over an annual period of 12 months.
However, in order to comply with the conventional hourly volume, each company is required to closely monitor the evolution of the working time counter month by month or quarterly.
The working time modulation software offers you a dashboard presenting the key indicators, for monitoring the modulation of work.
At any time, you have the possibility to assess the end of period situation to anticipate any overtime.
For this, the annualization of working time software offers you the list of days remaining to work according to the current date, until the end of the reference period.
This analysis of the days or hours remaining to work makes it possible to anticipate things better, for example by offering compensatory rest to the employee in order to ensure the balance of the working time modulation schedule.

Follow-up Annualization

The annualization work time tool allows you to track the number of hours worked per year.
Following the reference period, you view the total hours declared and the normal hours worked outside of overtime.
On the other hand, the annualization of working time implies the follow-up of the leave planned in the card of the annualization.
This task can be complex, especially since certain sick leave absences are not counted as annualization rest.
This is why we offer a dashboard to control the various indicators.

Compensatory rest

In general, hours worked beyond the annualization quota are recovered at the end of the period, in the form of compensatory rest. These hours can be paid according to the collective agreement.
We offer you the opportunity to evaluate the situation during the period.
Suppose that at the middle of the year the employee has done more time than expected...
Thanks to the Time spent synthesis dashboard, you visualize the number of hours worked over a given period.
In parallel, the software gives you the opportunity to credit, either the overtime counter for recovery, or credit a leave type counter.
Offering hours of rest allows you to regulate hours of annualization during the period.

Entering hours

The software gives you several options for entering working hours.

Time sheet completed by the Employee

Thanks to our online time sheet tool, employees can enter their working hours independently.
The software offers the possibility to fill in its timesheet as soon as Monday, so as to put in the draft and submit his timesheet at the end of the week.
This allows the employee to be responsive in entering hours.
However, you have the option of setting the time stamp validation frequency in a weekly or monthly cycle.
In the latter case, the software offers a timesheet containing every day of the month.

Time sheet completed by the Manager

In organizations where employees are not assigned to computer workstations, the tool offers the possibility of filling in the employee timesheets by the Manager.
In fact, the Manager can access all timesheets for employees to enter work hours.

Recurrence Timesheet

Why enter timesheets when working time is known in advance ?
JOUROFF has implemented the concept of recurrence which allows the pre-filling of the timesheet.
The employee saves 90% of his time because the software is responsible for filling in his timesheet.

Mass planning

In order to fill the timesheets several weeks in advance, we offer the Planning Profile feature.
A planning profile represents a base of working time.
It allows for mass planning several weeks in advance.
This consists of explicitly selecting the weeks to be completed, then validating to fill several timesheets with one click.

Annualization of working time : calculation rule

The calculation of annual quota (the number of hours worked per year) takes into account several factors :

The definition of a reference period, usually the calendar year.
The number of working days during the reference period
Weekly rest days
Public holidays counting
The count of paid leave

Then, as part of the annualization monitoring, the working time must be counted down over the reference period.
This work can be tedious, especially since work contracts or periods of absence may vary from one employee to another.
This is why JOUROFF (Time Management Software) has developed an annualization monitoring dashboard which allows to control leave still to take for meet the annualization quota.

In parallel, the Annualized Tracking tool offers you an Annual Counter dashboard, so you can control the hours declared week by week.

Annualization of working time and overtime

As a general rule, the annualization of working time implies a count of overtime at the end of the reference period.
The overtime noted may be subject to a rest period or remuneration according to the collective agreement.

However, some agreements provide for the triggering of overtime during the reference period when the high limit is exceeded during a busy week.
In this context, the JOUROFF software proposes a mechanism based on thresholds to be set according to the contract of each employee.

Other needs ? discover the fields of application of the time management software

JOUROFF which is time management software allows you to automate working time management procedures ... in terms of HR management or time tracking by activity.
Therefore, we offer you the possibility of composing your HRIS la carte. Our time management software can be used to cover the following different needs:

Time management for calculating hours worked by project
Monitoring of working time on the various activities listed within your company
Time spent monitoring taking into account paid leave
Time management to recover working time.
Application of time management for the calculation of overtime as well as their surcharges.
For example, the hourly quota from 35 h to 43 h, increase rate 25%, and beyond 43 h, the applicable increase rate is 50%
Time entry via timesheet, for annualized working time monitoring
Time management offering a table of modulation hours, according to the quarterly, semi-annual or annual frequency (annualization)
Time management with the activation of an hour meter supplied when the employee crosses a certain threshold of hours worked.
For example: Contract of a part-time employee (22h). In this case, the software associates a threshold (22h) for triggering additional or overtime hours depending on the case.
Time management for working time monitoring, including billing for time spent by project
Time management with the possibility of monitoring the salary costs linked to the time spent (budget monitoring)
Time management for piloting projects associated with clients.

Functionalities of the annualization of working time software

HR settings
Application domain
On each employee file, define the weekly working time
This parameter allows you to track any weekly overtime hours. At the same time, to trigger overtime, the annualization software gives the possibility of defining a triggering threshold for overtime.
Overtime trigger threshold
Depending on the contract, or the prerogatives of your annualization agreement, you can set a threshold to automatically assess whether the employee benefits from overtime or not.
In some companies, the annual working time agreement provides for the triggering of overtime when the employee exceeds a maximum weekly hourly volume, most often 48 hours.
In terms of the annualization software, the threshold can be configured to adapt to each situation.
Overtime threshold for Sunday work
In the event that your annualization of working time agreement provides for the increase in hours worked on Sundays.
Threshold overtime on public holidays worked
Track hours and mark-up when the employee works on public holidays
Track specific hours
In some cases, the hours to be calculated relate to specific time slots.
Example from the 10th to the 12th hour worked, the annualization tool calculates the hours with the application of an increase rate
Recovery of hours or compensatory rest
The recovery of hours can intervene to regulate the work rate of the employee. This is similar to compensatory rest in annualization monitoring. However, the hours to be recovered are subject to validation by the HR Manager.
Payment for overtime worked
According to annualization agreements, the overtime hours generated may give rise to remuneration according to the employee's contractual hourly rate.
The annualization of working time software offered by Jouroff makes it possible to easily activate and feed the remuneration counter.
Enter working hours
The time entry interface is represented by an adaptable timesheet according to your constraints. For example, you can enter the hours in the format start time and end time ... or simply indicate the daily hourly volume.
Validation of timesheets
The annualization software offers two operating modes...In the first case, the employee is autonomous by accessing the time entry tool, so as to submit his timesheets for validation by the Manager. In the second case, the time entry can go through the HR manager, so that the employee can continue to declare his hours on a paper or excel sheet to give to the Manager.
Number of hours worked per year
The number of hours worked per year must be defined per employee. It corresponds to the annual quota concluded in the annualization agreement. At the software level, this parameter represents the entry point for activating the annualization dashboard.