Employee working hours management software

Work time management software - what is it ?

JOUROFF is a working time management software that offers a very wide range of time tracking tools.
As well the working time in terms of human resources management, or the monitoring of working hours by activity.
Indeed, employees have an HR portal with several modules, starting with planning monitoring, management of leaves and absences, as well as management of overtime.

Thanks to our solution, managing the working time of employees becomes very easy insofar as the management of working time requires several components, both in terms of human resources and in terms of managing the time attributable to each activity.
For companies wishing to set up analytical time spent tracking, the JOUROFF time recording software offers an intuitive approach to working time management.
This time management methodology allows you to define your activity management database, so as to effectively represent your company's work organization.

To effectively meet your need for digitizing working hours, it is important to identify the case in which you find yourself :
✓ Are employees autonomous to enter working hours ?
✓ Conversely, it is the HR managers who can enter working hours into the HR software
✓ In the case of an entry by employees, is the working time monitoring subject to validation ?
✓ Is the management of paid leave and absences part of the scope of the functionalities to be retained ?
✓ Should the hours management software take into account annualized contracts or the modulation of working time ?
✓ Is there a need to extract the payroll working time variables at the end of the month ?
✓ Does the management of working time pass through a mobile application for more autonomy for the employees ?
✓ Should the working time software allow the declaration of meal bonuses ?

Overtime monitoring by the hours management software

For monitoring overtime, the working hours management software offers two (2) calculation methods.

(1) Calculation of overtime through the timesheet and activities :
In this approach, employees declare the hours worked per week.
Then the working time software counts the overtime hours.
This is done via the timesheet space of the time tracking software.
The advantage of such an approach is that the entry of working time in the hr software, can also be used to manage time for the annualization of working time, in the event that your company manages annualized contracts.
Annualization is very popular in companies that have a seasonal activity requiring to adjust working time.
Note that the annualization of working time implies the signing of an annualization agreement between the company and the employee representatives.

(2) The employee directly declares overtime hours week by week :
In this case, the employees directly declare the overtime that they believe they have worked.
This approach avoids having to enter the total hours worked, because the calculation of overtime is based directly on the employee's declaration.
At the same time, the employer can reject or validate the hours sheet submitted by the employee.

Configuration of overtime management rules :

Regarding the calculation of hours, it will be necessary to specify the conditions for counting the hours worked beyond the contractual hours, according to the criteria :
º Threshold and increase for the Sunday worked (to recover or to pay ?)
º Threshold and increase for public holidays worked (to recover or to pay ?)
º Weekly threshold for triggering overtime to recover
º Weekly threshold for triggering overtime to be paid

Unless your collective agreement stipulates that overtime is paid, and that there is never any recovery of hours...
To give you an idea, in some companies the rule for calculating overtime is such as :
- from 35h to 43h => Recuperation of hours (compensatory rest)
- Beyond 43h => Payment for hours

Time management : what is it ?

In a business environment, time management is a set of HR tools and processes intended to monitor organizational indicators working time in the company.
Time management meets both organizational and administrative criteria, because from a legal point of view, each company has the obligation to enforce the legal working hours of employees.

In this context, we have developed a software which offers facilities in the management of the working time of the collaborators, while integrating the specificities of their contracts.
For example, our human resources management solution takes into account the monitoring of employees on a daily basis.
In this context the software offers a time entry interface in daily format.
In the same way, employees in hourly monitoring will be able to continue to charge their hours in weekly or monthly timesheets, in start time and end time format.

How to organize working time ?

It is up to each company to organize working time for all of its employees.
Depending on the area of activity of the company, there can be several work organization processes.
For example, a company that operates in the software publishing sector generally operates as a project...

In this context, the work is organized according to clearly defined subjects, with objectives to be achieved and a time allocation known in advance.
However, in most cases, the organization of working time is intended to be agile...In this context, the company is required to define a more or less long-term schedule...and be able to adapt it according to the priorities of the activity.
To gain efficiency, it is recommended to use an appropriate time management tool to automate the work organization process.

As a publisher of working time software, JOUROFF offers you a panel of HR time management tools...Among which :

♦ The time management and project monitoring tool
JOUROFF offers a time management tool that allows you to manage a project time counter.
This time management involves modeling your activity. The objective is to set up your activity tracking database.

♦ The tool for tracking the hours of annualization working time
This tool allows you to define, by employee, a provisional annual work time schedule.
In parallel, the time management tool offers an online timesheet type interface for entering working hours.
The employee can thus declare the hours worked independently.
Indeed, working time in a company must be managed intuitively in order to gain the support of employees.

♦ Time management tool for accounting for overtime
Among the features offered by the time management tool, you will find an overtime accounting table allowing employees to control their working time quota.
The overtime management process involves setting the weekly thresholds according to the employee's contract.

♦ Time management and resource planning tool
In some companies, the organization of work involves setting up a schedule to monitor working time.
The working time planning module is an integral part of the JOUROFF time management tool.
The goal is to offer you a wide range of HR time management tools to digitize all of your business processes.

♦ Working time planning integrating payroll management
Payroll management involves taking into account working time indicators, on a monthly basis.
For this, payroll software on the market such as SILAE, SAGE or many others, offer interfacing with work time management software.
Very often, this is done in the form of an export on the HRIS software side, then an import on the Payroll side.
Some payroll software offers APIs as an IT connector, to facilitate the exchange of information between the HRIS portal and Payroll.
The advantage of an API is to free you from downloading and manually importing the exported file.

Equivalence hours (French legislation) : what are they ?

Equivalence hours is a specific regime in which working hours include periods of inaction excluded from the quota of actual working hours.

The equivalence hours regime applies in sectors of activity where the employee is required to remain at their workplace, with waiting or inactivity times, without being able to freely carry out their private activities.
In fact, the employee remains at the disposal of his employer in the equivalence regime.
In this context, the employee works longer than the legal duration.
However, the working hours accounting system only retains a portion of hours considered as actual working hours.
For example : equivalence hours can go from midnight to 9 a.m., but in terms of effective working time, we only retain 3 hours.

It is at this level that equivalence hours software like JOUROFF will simplify your task thanks to the configuration of the equivalence regime, with a view to automating the calculation of hours, including the increases applicable in the equivalence regime, according to your agreement.
However, the equivalence regime should not be confused with on-call duty which is a system which obliges the employee to intervene on a work mission at the request of his employer, without being at his place of work.
Indeed, in the event of on-call, the employee can stay at home or in the surrounding area.

The fields of application of the time management software

JOUROFF is time tracking software that automates working time management procedures, from a human resources point of view or time tracking by activity.
As a result, you can compose your HRIS software à la carte according to your needs. Our time tracking software can be used in the following cases listed below.

How to configure time management software ?
The main function of time management software is the assessment of recovery hours or overtime.
The administrator can access the settings interface of the time management tool to configure the weekly contract hours per employee.
The user management functionality offered by the working time software makes it possible to define the volume of hours worked per week according to the nature of each employee's employment contract.
Hours are recorded by setting up a salary time clocking system, to allow the time management tool to automatically trigger the accounting of working time per employee.

♦ Time management for monitoring hours worked by activity or by project
♦ Management of working time on the various activities declared within the company
♦ Time spent tracking synchronized with the paid vacation table
♦ Time management within the framework of the estimation of days of recovery working time.
♦ Application of time management to monitor overtime and overtime.
Example: 35 hours to 43 hours, increase rate 25%, and beyond 43 hours, increase rate of 50%
♦ timesheet software as part of the annualization of working time
♦ Time management for monitoring hours worked, with working time modulation
♦ Time management and implementation of an hour meter according to the weekly working time.
Example: Employee contract with an hourly volume of 36 h or 42 h per week
♦ Time management for calculating working time and invoicing time spent per project
♦ Time management for budget monitoring of projects
♦ Time management in the context of piloting customer projects.

In the family of business time management software, there are specialized offers offering advanced functionalities in the field of time management with a time accounting dimension from a human resources point of view.
It therefore seems advantageous for a company that employs several employees to favor time management software that can combine these different aspects in order to facilitate the management of employees on a daily basis.

In terms of time management, it is important to evaluate the advantages on the employee side for clocking hours, but also at the level of the time management interface, since the purpose of time management software is to facilitate extraction of information for processing pay slips at the end of the month.
Monitoring hours worked week by week is also an essential component for controlling time consumed.
Each company can thus aggregate the hours extracted from the time management tool by enriching them in its Excel summary spreadsheet, either to trace hours to be invoiced by project or by client, or quite simply for the traceability of hours. in case of work inspection.
In this context, it is essential that the time management software is 100% reliable in order to provide usable data for monitoring employee contracts.

Try the software for free now to explore the different features of the time management software.
The HR software demo account offers 100% free trial access.

Time management software features