Simplified time management thanks to a time tracking approach that integrates several components for efficient HR monitoring.
Multiple hr tools in one time management software :
✓ Employee working time management for HR monitoring
✓ Management of annualized working hours
✓ Monitoring of increased working time and calculation of overtime
✓ Time spent tracking by activity
✓ Progress monitoring and project monitoring indicators
✓ Project budget monitoring: Cost price, invoicing on time spent
JOUROFF is a working time management software that offers a very wide range of time tracking tools.
As well the working time in terms of human resources management, or the monitoring of working hours by activity.
Indeed, employees have an HR portal with several modules, starting with planning monitoring, management of leaves and absences, as well as management of overtime.
For companies wishing to set up analytical time spent tracking, the JOUROFF time recording software offers an intuitive approach to working time management.
This time management methodology allows you to define your activity management database, so as to effectively represent your company's work organization.
To effectively meet your need for digitizing working hours, it is important to identify the case in which you find yourself :
✓ Are employees autonomous to enter working hours ?
✓ Conversely, it is the HR managers who can enter working hours into the HR software
✓ In the case of an entry by employees, is the working time monitoring subject to validation ?
✓ Is the management of paid leave and absences part of the scope of the functionalities to be retained ?
✓ Should the hours management software take into account annualized contracts or the modulation of working time ?
✓ Is there a need to extract the payroll working time variables at the end of the month ?
✓ Does the management of working time pass through a mobile application for more autonomy for the employees ?
For monitoring overtime, the working hours management software offers two (2) calculation methods.
(1) Calculation of overtime through the timesheet and activities :
In this approach, employees declare the hours worked per week.
Then the working time software counts the overtime hours.
This is done via the timesheet space of the time tracking software.
The advantage of such an approach is that the entry of working time in the hr software, can also be used to manage time for the annualization of working time, in the event that your company manages annualized contracts.
Annualization is very popular in companies that have a seasonal activity requiring to adjust working time.
Note that the annualization of working time implies the signing of an annualization agreement between the company and the employee representatives.
(2) The employee directly declares overtime hours week by week :
In this case, the employees directly declare the overtime that they believe they have worked.
This approach avoids having to enter the total hours worked, because the calculation of overtime is based directly on the employee's declaration.
At the same time, the employer can reject or validate the hours sheet submitted by the employee.
Configuration of overtime management rules :
Regarding the calculation of hours, it will be necessary to specify the conditions for counting the hours worked beyond the contractual hours, according to the criteria :
º Threshold and increase for the Sunday worked (to recover or to pay ?)
º Threshold and increase for public holidays worked (to recover or to pay ?)
º Weekly threshold for triggering overtime to recover
º Weekly threshold for triggering overtime to be paid
Unless your collective agreement stipulates that overtime is paid, and that there is never any recovery of hours...
To give you an idea, in some companies the rule for calculating overtime is such as :
- from 35h to 43h => Recuperation of hours (compensatory rest)
- Beyond 43h => Payment for hours
When you are interested in time management, the first reflex is to find one of the best time monitoring and management tools.
First of all, it is advisable to define its need well in order to retain the best software.
Indeed, in Time Management you can put several things in it, since the working time can also be the time for monitoring activity...and in some cases, the time for billing customers.
It is therefore important to determine if your need consists of managing working time in terms of human resources, project monitoring or both...
To simplify your task, the JOUROFF software offers an adaptable approach that allows you to model your information system for Human Resource Management or Activity Monitoring purposes.
Our time management tool can be applied in the following cases :
♦ Management of working time
♦ Planning and monitoring of activities
♦ Load plan management
♦ Project Portfolio Management and Monitoring
We offer a time management software that allows the calculation of overtime, while feeding a counter for the rest composing or overtime pay.
You manage the calculation of hours through the timesheet and activities or in the form of a direct declaration of overtime.
The most (+++) of JOUROFF:
♦ Validation Process at a Weekly or Monthly Frequency
♦ The Employee can save in draft mode to fill in his time sheet as and when
♦ The calculation of the hours is completely automated
♦ Synchronization between activity planning and work time calculation
In a business environment, time management is a set of HR tools and processes intended to monitor organizational indicators working time in the company.
Time management meets both organizational and administrative criteria, because from a legal point of view, each company has the obligation to enforce the legal working hours of employees.
It is up to each company to organize working time for all of its employees.
Depending on the area of activity of the company, there can be several work organization processes.
For example, a company that operates in the software publishing sector generally operates as a project...
In this context, the work is organized according to clearly defined subjects, with objectives to be achieved and a time allocation known in advance.
However, in most cases, the organization of working time is intended to be agile...In this context, the company is required to define a more or less long-term schedule...and be able to adapt it according to the priorities of the activity.
To gain efficiency, it is recommended to use an appropriate time management tool to automate the work organization process.
As a publisher of working time software, JOUROFF offers you a panel of HR time management tools...Among which :
♦ The time management and project monitoring tool
JOUROFF offers a time management tool that allows you to manage a project time counter.
This time management involves modeling your activity. The objective is to set up your activity tracking database.
♦ The tool for tracking the hours of annualization working time
This tool allows you to define, by employee, a provisional annual work time schedule.
In parallel, the time management tool offers an online timesheet type interface for entering working hours.
The employee can thus declare the hours worked independently.
♦ Time management tool for accounting for overtime
Among the features offered by the time management tool, you will find an overtime accounting table.
The overtime management process involves setting the weekly thresholds according to the employee's contract.
♦ Time management and resource planning tool
In some companies, the organization of work involves setting up a schedule to monitor working time.
The working time planning module is an integral part of the JOUROFF time management tool.
The goal is to offer you a wide range of HR time management tools to digitize all of your business processes.
JOUROFF is time tracking software that automates working time management procedures, from a human resources point of view or time tracking by activity.
As a result, you can compose your HRIS software à la carte according to your needs. Our time tracking software can be used in the following different cases:
♦ Time management for monitoring hours worked by activity or by project
♦ Management of working time on the various activities declared within the company
♦ Time spent tracking synchronized with the paid vacation table
♦ Time management within the framework of the estimation of days of recovery working time.
♦ Application of time management to monitor overtime and overtime.
Example: 35 hours to 43 hours, increase rate 25%, and beyond 43 hours, increase rate of 50%
♦ timesheet software as part of the annualization of working time
♦ Time management for monitoring hours worked, with working time modulation
♦ Time management and implementation of an hour meter according to the weekly working time.
Example: Employee contract with an hourly volume of 36 h or 42 h per week
♦ Time management for calculating working time and invoicing time spent per project
♦ Time management for budget monitoring of projects
♦ Time management in the context of piloting customer projects.
Try the software for free now to explore the different features of the time management software.
The HR software demo account offers 100% free trial access.