Working time and activity management software

Time management for monitoring attendance hours

What is GTA software ?
To track employee working time, companies generally equip themselves with a time tracking tool.
GTA software is a system for dematerializing hours through which employees log their hours worked on an electronic medium in the form of a timecard or dematerialized timesheet.
On arrival, the GTA tool performs the accumulation of hours and the hourly summary of activities by automatically applying the management rules configured by the administrator.

There are several components in the management of working time.
If your project consists of monitoring working hours, without necessarily indicating the time spent per activity, our time tracking software offers a module entitled Entering hours of presence, allowing each employee to indicate the time of arrival, the break and the time of departure.
Such monitoring of hours may concern the management of overtime or the annualization of working time, without the activity reporting dimension.

How to configure GTA software ?
The first parameter that comes into play in a GTA HR tool is the quota of contractual hours to be worked per week.
The GTA software administration interface offers a user management module which allows you to configure the weekly working time, as well as the thresholds for triggering overtime.
GTA software also involves implementing project structures as well as the tasks that make up these projects, especially in the case where you want to track the times completed per project.
For the rest, your employees can declare working hours from the timesheet module to allow the GTA tool to count hours automatically.

Calculation of working hours

To calculate working hours, our time tracking software offers an intuitive and flexible approach in terms of the source of information related to time entry.

In fact, your activity can be based on the entry of hours via the Timesheets and activities, but also through an attendance schedule to organize the work in a forward-looking fashion.

For the hr software, all you have to do is specify the source of information, and the time management software automatically calculates the time tracking indicators.

If you want to calculate the working hours per employee, you can for example apply the filter "Group by employee".
The software thus makes it possible to control the monthly or annual working time quota for each employee.

What indicators for time monitoring ?

JOUROFF has developed an intuitive time tracking approach, adaptable to all areas of activity.

Indeed, our system allows the management of employees' working time, as well as the analytical monitoring of activities from an intuitive process, based on the following principle :
You fill in your schedule or your timesheet, you automatically access an activity monitoring dashboard with pre-built indicators.
No more statistical formulas and excel time sheet to control the working time per employee, or the time spent per project.

Time management for analytical monitoring

Activities repository

To give you an overview, the JOUROFF software offers a concept called Activities repository, which is your activities database.
The activities defined in the Repository are applicable to different projects or customers.
For companies that want a simplified management of working time, the repository of activities is not mandatory.

Project Portfolio Management

To ensure efficient time tracking, the JOUROFF software allows you to organize activities by work context, also called project portfolio.
The software offers you a three-level structure: Customer => Project => Lot => [list of activities]
As for the activity reference, the notion of projects portfolio is not mandatory, it depends on the structure of activities that you want to implement.

Progress monitoring indicators

Thanks to the pre-built time tracking indicators, the JOUROFF software offers you the possibility to follow the time consumed by activity or by resource, without having to code statistical formulas.
All you have to do is feed your activity schedule or timesheets.

In parallel, the software feeds a synthesis table that allows to control the type indicators :
> Time consumed by project portfolio or by client
> Time by activity
> Budget follow-up to control costs and possible differences by project
> Reconciliation between the planned time and the time consumed

Time and activity management for project monitoring

Time management and schedule monitoring

The JOUROFF software proposes a standardization of the management of the activities.
You have the possibility to feed the Repository of the activities.
It is this same Repository that can feed all your business processes based on timesheets, schedules or task management.

The software also allows load plan management with a pre-assignment of activities per employee.
At the same time, you access the capacity planning management tool.

Follow-up of leave and absences

Management of leave and absences has never been so easy !

At JOUROFF the management of activities includes the management of leave and absences.
You can automate the leave management process for greater visibility into resource planning.
Thanks to our holiday and planning tool, you are in control of the activity planning as well as the schedule of leave and absences.

If you want to go far in the leave management process, the JOUROFF software also allows the setting of HR management rules for the calculation of leave, rules for taking leave and various operations involving holidays.

Time management for calculating overtime

In terms of time management and activity monitoring, some companies are required to account for working time exceeding the legal or contractual framework.
These are overtime hours which give rise to a rest period or to remuneration on the basis of the provisions of the collective agreement of each company.
the JOUROFF software allows the calculation of overtime by automatically feeding a counter dedicated to each employee.

The overtime counter offered by the JOUROFF software can be of type Recovery or Remuneration.
Depending on the case, it is possible to apply the increase in overtime by setting the thresholds of increase specific to each company or collective agreement.